Show All

Print a document with tracked changes and comments showing

1. Switch to print layout view.
2. Display the tracked changes and comments as you want them to appear in the printed document.

   How?

   To quickly display tracked changes or comments, click Markup on the View menu.

   Note  Clicking Markup on the View menu will display or hide all markup in the document for selected reviewers. When you display all markup, all types of markup will be selected on the Show menu.

   View by type or reviewer

   1. If the Reviewing toolbar is hidden, display it.

      How?

      • Right-click any toolbar, and then click Reviewing on the shortcut menu.
   2. On the Reviewing toolbar, click Show.
   3. Do any of the following:

      Show a specific type of change

      • Select the type of change that you want to display.

      Show changes and comments for specific reviewers

      • Point to Reviewers, and then clear all check boxes except for the ones next to the names of the reviewers whose changes and comments you want to show.

        To select or clear all check boxes for all reviewers in the list, click All Reviewers.

   Display for an editor or other reviewer

   • On the Reviewing toolbar, in the Display for Review box, click Final Showing Markup.

   Display for an author

   • On the Reviewing toolbar, in the Display for Review box, click Original Showing Markup.

   Note  If you want to see comments and tracked changes in balloons, you must be in print layout view or Web layout view.

3. On the File menu, click Print.
4. In the Print what list, click Document showing markup, and then click OK.

Note  By default, Microsoft Word chooses the zoom level and page orientation to best display the tracked changes in your printed document.

Override the default layout of printed tracked changes